LastTo-doAppYou'llEverDownload

Takedaily

Imagineathoughthitsyoumid-work.Youpressoneshortcut,type"mtngwthbossin2hr"orjustsayitoutloud.Threesecondslateryou'rebacktowhatyouweredoing.

Thetaskisscheduled.Thereminderisset.Andyouneverswitchedapps.

[Download for Mac 

Download for Mac ](https://apps.apple.com/sa/app/poptask-ai-task-manager/id6759860524?mt=12%20PopTask%20AI%20Task%20Manager)

Four Big Upgrades of PopTask v2.0

Voice capture, calendar sync, Siri, and a focus mode that actually works. All in the same tiny menu bar app.

4-Stage NLP Pipeline

Local tokenizer → date resolver → title cleaner → AI fallback. Complex or multilingual queries route to Apple Intelligence or a lightweight cloud model automatically.

Smart Suggestion Engine

Live preview banner shows the parsed title, date, time, and recurrence before you confirm. Tap to accept or edit. Zero guesswork, zero surprises.

Task Accuracy

86.3%

9-Language Input Engine

Parses dates, times, slang, and abbreviations in English, Arabic, Spanish, French, German, Chinese, Japanese, Urdu, and Hindi. Type "morgen 9 Uhr" or say "mañana a las 3" same pipeline, same accuracy.

One Keystroke, Full Control

Press ⌃⌥P from any app to pop the panel. Add, edit, snooze, pin, break down, or complete, then dismiss. No window switching. No dock icon.

9 Languages

Understood

On-Device NLP Speed

Under 500ms

Privacy First

No Data Collected

Always Available

Works 92% Offline

Three seconds from thought to a task.

No formatting. No dropdowns. No date pickers. Just say what you need to do and walk away.

Type it wrong. PopTask gets it right

Type "gym tue thu 7:30 n sat mrng" and PopTask turns it into "Morning Gym, Weekly, 7:30 AM" with recurrence set. Type "call dentist next friday morning" and it becomes "Call Dentist, Due Tomorrow, 11:00 AM." Abbreviations, slang, messy grammar, PopTask understands everything.

gym tue thu 7:30 n sat mrng

Add

Smart Suggestion

“Morning Gym”

Weekly, 7:30 AM

Repeats Weekly

Click to add

Your mic is now your productivity tool

Tap the mic and say "Meeting with finance after lunch" and it becomes "Finance Meeting, Today, 2:00 PM." Or say "Pickup kids daily at 12." PopTask suggests you "Pickup Kids, Everyday, 12:00 PM, Repeat Daily." No buttons. No date pickers. Just talk.

Meetingwithfinanceafterlunch

Add

Smart Suggestion

“Finance Meeting”

Today, 2:00 PM

click to add

Works with every calendar you already use

Tasks push to Google Calendar, Apple Calendar, and Reminders with one toggle. Complete a task on your iPhone and PopTask marks it done on your Mac. Add a task on your Mac and it shows up on your watch. One system, everywhere. Microsoft Calendar and Teams calendar launching soon.

Apple CalendarRemindersGoogle CalendarMicrosoft Outlook

Built for people who gave up on to-do apps

Then tried one more.

You ask. I answer.

Built solo, so yes I actually read every question.

What exactly is PopTask?
A to-do app that lives in your Mac menu bar. You type tasks in plain language, speak them, or ask Siri. PopTask figures out the title, the date, the time, and the recurrence automatically. No accounts. No boards. No setup. It just works from the moment you install it.

How smart is the AI really?
Smart enough to understand "gym every tue thu 7:30 n sat morning" and turn it into three recurring tasks with the right schedules. Most inputs resolve on your Mac in under 500ms without touching the internet. For edge cases, Apple Intelligence on macOS 26+ or a lightweight cloud model handles it. You always see a preview before anything gets added.

Which calendars does it sync with?
Google Calendar, Apple Calendar, and Apple Reminders. Two way sync. Complete a task on your phone and PopTask marks it done on your Mac. Microsoft Calendar and Teams calendar are launching soon. Everything works on the free plan up to 4 active tasks.

Is my data secure and where is it stored?
Your tasks never leave your Mac unless you explicitly enable calendar sync to your own accounts. There is no PopTask account, no analytics, no telemetry on task content. Voice audio is processed locally and deleted immediately after transcription. When cloud AI handles a complex input, the text is processed in memory and never logged. I don't want your data. I just want to build a good app.

How does voice input work?
Tap the mic icon and talk. PopTask uses Apple's on device speech framework to transcribe what you said, then feeds it into the same parser that handles typing. "Call dentist Thursday afternoon" becomes a task due Thursday at 2:00 PM. Audio stays on your Mac. Always.

Can I use Siri?
Yes. "Hey Siri, add a task to PopTask" works. Siri hands the text to PopTask's parser and the task appears in your list. You can also build automations with Apple Shortcuts using Add Task, Complete Task, Search, and Snooze actions.

What languages are supported?
Total 9. English, Arabic, Spanish, French, German, Chinese (pinyin), Japanese (romaji), Urdu, and Hindi (Roman). The AI parser understands dates, times, and slang in all of them. The interface is translated into seven. Voice input works in all nine.

Is it really free?
Yes. Free gives you 4 active tasks with every feature included. Voice, calendar sync, Siri, AI breakdown, recurring tasks, all of it. No time limits, no expiring trials. Pro simply removes the 4 task limit so you can add as many as you need. Subscriptions go through the Mac App Store. Cancel whenever you want.

Manage tasks, not tools.

PopTask v2.0 is the last to-do app you'll download. I built it to replace everything else on your menu bar. And it does!