Privacy Policy for PopTask
PopTask is a menu bar task manager for macOS, built and operated by Abdul Rehman Haider. Your privacy matters. This policy explains what data PopTask collects, how it is used, and your rights.
Effective Date: 21 April 2026
1. Data I Collect
1.1 Task Data
All tasks, notes, subtasks, and completion history are stored locally on your Mac in the app's sandboxed container. PopTask does not upload, sync, or transmit your task data to any external server, except when you explicitly enable a third-party integration (see Section 3).
1.2 Voice Input
On macOS 26 or later with Apple Silicon, voice input is processed entirely on your device using Apple's Foundation Models. No audio or transcribed text is sent to any server.
On earlier macOS versions, voice input uses Apple's built-in on-device speech recognition framework. Audio is processed locally on your Mac. Apple may process some audio according to Apple's own privacy policy depending on your system settings, but PopTask itself does not transmit any audio data.
1.3 AI Features
On macOS 26 or later with Apple Silicon, AI features (smart suggestions, title cleanup, task breakdown, follow-up suggestions) run entirely on your device using Apple's Foundation Models. No task text leaves your Mac.
On earlier macOS versions, task text is sent to the PopTask cloud service for processing. All requests are transmitted over HTTPS (TLS 1.2+). The service processes the request in memory and returns a result. No task text, personal data, or request content is logged, stored, or retained on the server after the response is delivered. The server is hosted in the United States.
1.4 Purchase Information
PopTask uses Apple's StoreKit framework for in-app purchases and subscriptions. All payment processing is handled entirely by Apple. PopTask does not collect, store, or have access to your payment information, credit card details, or Apple ID.
1.5 Analytics and Tracking
PopTask does not include any third-party analytics, advertising, or tracking frameworks. I do not collect usage statistics, behavioral data, or device fingerprints. PopTask participates in Apple's standard crash reporting through Xcode and App Store Connect. If you have enabled "Share with App Developers" in your macOS settings, Apple may share anonymized crash logs with me. These logs do not contain task content, personal data, or identifiable information.
2. Data Storage
All app data is stored locally within the app's sandboxed container on your Mac. This includes tasks, settings, completion history, and preferences. PopTask does not use iCloud sync or any cloud storage service for task data.
3. Third-Party Integrations
PopTask offers optional integrations that you can enable in Settings. No integration is enabled by default. You must explicitly turn on each one. These integrations sync task data with third-party services:
Apple Reminders
When enabled, tasks are synced with the Apple Reminders app on your device. Data stays within the Apple ecosystem and is governed by Apple's privacy policy.
Apple Calendar
When enabled, tasks with due dates are added to your Apple Calendar. Data stays within the Apple ecosystem and is governed by Apple's privacy policy.
Google Calendar
When enabled, tasks are synced with your Google Calendar account via the Google Calendar API. This requires OAuth 2.0 authentication with your Google account. PopTask displays an in-app disclosure before your first Google sign-in explaining what data will be accessed and how it will be used.
Microsoft Calendar and Teams (Coming Soon)
PopTask plans to offer optional sync with Microsoft Outlook Calendar and Microsoft Teams Calendar in a future update. When available, this integration will use the Microsoft Graph API with OAuth 2.0 authentication. This privacy policy will be updated with full details before the integration launches.
4. Google User Data Disclosure
PopTask's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
4.1 Scopes Requested
When you connect your Google account, PopTask requests access to the following OAuth 2.0 scopes:
https://www.googleapis.com/auth/calendar— Read and write access to your Google Calendar.https://www.googleapis.com/auth/userinfo.email— Read access to your email address.
4.2 Data Usage
Google Calendar data is used exclusively to sync your PopTask tasks as Google Calendar events. Task titles, due dates, due times, and notes are transmitted to Google's Calendar API.
4.3 Data Sharing
PopTask does not share Google user data with any third parties. Your data is transmitted only between your device and Google's servers via the official Google Calendar API.
4.4 Data Storage
Google OAuth tokens are stored locally on your Mac in the macOS Keychain, encrypted and sandboxed to PopTask.
4.5 Data Deletion
You can disconnect your Google account at any time by going to PopTask Settings and clicking "Disconnect Google Calendar."
5. Siri and Shortcuts
PopTask supports Siri and Apple Shortcuts for adding and managing tasks. Siri interactions are processed by Apple according to Apple's privacy policy.
6. Data Retention
Since all data is stored locally, your data exists only on your Mac. Deleting the app removes all associated data.
7. Your Rights
7.1 Access and Deletion
You have full control over your data at all times. You can view, edit, or delete any task directly in the app.
7.2 European Economic Area (GDPR)
You have the right to access, correct, delete, or export your personal data.
7.3 California (CCPA)
If you are a California resident, you have the right to know what personal information is collected and request its deletion.
8. Children's Privacy
PopTask does not knowingly collect personal information from children under the age of 13. The app does not require account creation or personal information to function.
9. Changes to This Policy
I may update this privacy policy from time to time. Any changes will be reflected on this page with an updated effective date.
10. Contact
If you have questions about this privacy policy or want to exercise any of your data rights, you can reach me at:
support@poptask.bar
poptask.bar/contact